Once students are enrolled and are required to attend a workshop, the lecturer will make contact with students prior to submitting a Travel Request for for them to be travelled for workshop.

Prior to being travelled Students need to provide evidence of being in receipt of Abstudy. Students should use The Enrolment & Fees Invoice sent to out by Student Administration to apply for Abstudy. Students will be asked to provide written evidence from Centrelink of approved Abstudy benefit to Batchelor Institute.

Student’s travel to and from workshops will be arranged by the Institute once enrolment process is complete . A list showing students’ dates and times of arrival and departure are located at the Residential Office and The Travel Services Office (Batchelor and Desert Peoples Centre Campus in Alice Springs). Students are expected to remain for the duration of any workshop were attendance is requested, however, if an emergency arises students can advise your lecturer who will investigate other arrangements.

To be eligible for travel assistance, students are required to be enrolled in a course, be Indigenous and/or Torres Strait Islander, have applied to Centrelink and been approved for one or more of the ABSTUDY benefits payable by Centrelink(except for Away From Base assistance).

Students will need to obtain a copy of Centrelink Confirmation of Enrolment, issued by the Institute, and then submit this to the nearest Centrelink Office.

Institutions must ask for evidence of an approved for an ABSTUDY benefit.

Once enrolled as a student with Batchelor Institute, Batchelor will organise travel from place of residency to workshop delivery location (Batchelor Campus, Alice Springs – DPC Campus)

Cost of Travel, accommodation and meals are covered for the duration of the workshop. There may be a time where students will have to cover the cost of a meal, taxi etc during travels to or from campus however, reimbursements are possible where these out of pocket costs are experienced – please ensure to contact Travel Services for current entitlements.

When students bring children ( older than two years) to workshop, it is the Students responsibility to cover the childs costs travel, accommodation, meals and childcare fees .

Students attendance on campus is restricted to the duration of relevant workshop being delivered. Students cannot remain on campus outside of workshop delivery periods, costs are not covered outside of the approved workshop duration.

Travel Services will confirm travel details with students at least 7 days prior to making the booking or preparing the itinerary.

Students are required to confirm or cancel your travel arrangements with Travel Services before 12.00 pm on the Wednesday before the workshop commences – See information below.

Students requiring additional support with the below please contact the Student Services office.

• Additional Needs, wheelchair accessible Transportation, accommodation etc.
• Dietary Requirements, allergies, intolerances, etc.
• Medical & other requirements or supports

It is the students’ responsibility to provide the Institute with a current address and contact number at the time of enrolment. If these details change temporarily, it is students responsibility to advise Travel Services of any changes to your address or contact number.

Any ongoing changes to essential contact details, students are required to complete and submit a Request to Change Personal Details form with Student Administration as soon as possible. via email submission or in office once arrived to campus Where a student has temporarily moved to another community, only travel from that community is permitted if Travel Services has been provided with updated temporary address, in writing.

Special conditions may apply for interstate students. for details, please contact The Travel Services Team.

Only infants and children under five years of age are allowed to travel and stay on Campus when attending workshop. Students are responsible for all costs relating to the travel – flights fares, bus fares, accommodation, meals etc.

Notification must be given to The Travel Services Team when children are travelling with parents to attend workshop, this notification must be no later than two weeks prior to departure –name and age of child/ren must be on students Travel Request Form. The Institute does not permit students to bring school-age children (over 5 years of age), as the Institute is unable to provide child minding facilities and suitable accommodation is not always available.

Travel Services will not make any changes to confirmed and booked travel arrangements unless there are exceptional circumstances. It is students responsibility to attend requested workshops as part of course requirement.

Students will be responsible to pay for any increase in travel costs associated with making changes or cancellations to the booking after confirmation has been received.

Students will be invoiced for additional costs incurred for amendments made. In exceptional circumstances the cost may be waived, for example if written advice is received from the community why student were unable to advise the Institute in a timely fashion.

If students “no show”, the Institute is obliged to invoice student for the cost of the travel and will not arrange any further travel for student until the invoice is paid. The Institute may waive the penalty for the no show if the student can demonstrate the extenuating circumstances.

Students can apply, in writing, to have this “no-show” changed to “cancelled” if student has good reasoning for missing the planned travel. Students must send written documents to support your claim. For instance, if student or students child were sick, Travel Services would need a medical certificate from a Clinic or Doctor. If there was a death, or student have cultural or community obligations that student didn’t know about until the last minute, then Travel Services would need a letter from the Local Community Council.

• Your personal belongings – clothes (remember a jumper if going to the cold country), toiletries (soap, shampoo etc).
• A bath towel – we do not provide bath towels in our accommodation. We do provide you with sheets, blankets and pillows so you don’t need to worry about these.
• Your bank book or keycard – if you wish to get money out of your bank account you will need to remember to bring your bank book or keycard with you. There are no banks in Batchelor, but there is a Commonwealth agent, and an EFTPOS machine at the shop.
• Medication & Medicare and Healthcare card – remember if you are on medication to bring it with you as the pharmacy is 97km away, and it may not be readily available where you are going. You will need your medicare card if you need to see the doctor.
• Your study items, workbooks, pens, notebooks etc. Your lecturer will let you know at your first workshop what you will need to have.

• Your address and phone contacts.
• Make sure you provide Travel Services with any new address and contact numbers so you can be contacted. If you move you must let Travel Services know in writing, even if it’s just for a couple of weeks, so that they can find you to arrange your travel.
• If you stop studying or change your study load you must complete a Change of Enrolment Form. If you are on ABSTUDY you must also advise Centrelink. You are responsible to repay any overpayments you may receive from ABSTUDY.
• If you change your study load, say go from full-time to part-time, you must let Centrelink know, so that they can make changes to your ABSTUDY.
• The Institute will not notify Centrelink for you.